Your SGA manages data.
CaseFy orchestrates the processes.
From complete enrollment to MEC preparation, from transfers to disciplinary processes — orchestrate every educational operation with regulatory deadlines, student portal and AI agents.
Free for up to 3 users. No credit card required.
The SGA stops here.
After the curriculum and billing, your operations enter no man's land.
What the SGA does well
What the SGA does NOT do
In educational operations, the SGA handles academic data. The processes that keep the institution running live in email, WhatsApp and spreadsheets.
Sound familiar?
“The student sent documents 5 days ago and no one confirmed receipt.”
“The coordinator hasn't analyzed the equivalence and the semester starts next week.”
“The registrar's office spends 4 hours a day chasing pending items on WhatsApp.”
“The regulator asked for disciplinary process evidence and it took 3 months to compile.”
Every academic process becomes a case.
A case is the complete lifecycle of the operation — with documents, approvals, regulatory deadlines, student portal and AI agents.
Everything the SGA lacks. Everything the registrar needs.
SLA per stage
Documentation (7d), Validation (2d), Contract (3d). Automatic alerts when delayed.
Documents + Portal
Student submits ID, transcript, proof via portal. Zero WhatsApp document photos.
Formal decisions
Transfer approval, equivalence review, disciplinary decision — with justification.
Student portal
Students track enrollment, submit docs and sign contracts without calling the registrar.
AI Agents
Doc Reviewer validates documents. Deadline Guard monitors deadlines. Summarizer generates reports for the registrar.
90+ permissions (privacy)
Disciplinary processes with restricted access. Minor data protected.
Immutable timeline
Who decided, when, why. Evidence ready for accreditation.
Automations
Docs complete? Advance. Contract signed? Create institutional email and unlock LMS.
4 steps to orchestrate educational operations
Create your academic template
Define stages, documents, owners, SLAs and automations.
Open a case for each student
Each enrollment, transfer or process becomes a case with its own lifecycle.
Involve the student
External portal to submit documents, sign contracts and track the process.
Let AI work
Agents validate documents, monitor deadlines and generate reports automatically.
6 templates for educational operations
Complete Enrollment
8 stagesFrom application to onboarding. 10+ documents, validation, contract, academic setup and welcome.
Transfer (Incoming)
8 stagesEquivalence analysis, coordinator review, board approval and schedule adjustment.
Scholarship Selection
8 stagesSocioeconomic collection, committee analysis, approval. Traceable for MEC audit.
Disciplinary Process
9 stagesReport, investigation, hearing, review, decision, appeal. Confidentiality and audit trail.
Faculty Credentialing
7 stagesCV, diplomas, coordinator analysis, board review. MEC compliance.
Institutional Evaluation (MEC)
10 stagesPDI, PPC, infrastructure, faculty, alumni. 12-24 months orchestrated.
Numbers that matter
CaseFy vs. Traditional SGA
Built for educational regulation
MEC/INEP
PDI, PPC, faculty and alumni evidence organized and traceable.
Privacy Laws
90+ permissions, encryption, audit trail. Minor data protected.
CPA
Timeline + documented decisions = evidence ready for self-evaluation.
Regulatory Deadlines
SLA per stage with automatic alerts + Deadline Guard agent monitoring 24/7.
Education Board
Credentialing and recredentialing processes with complete trail.
Educational Contracts
Digital signature integrated into the flow. Legal validity.
Use with your SGA. Not against it.
CaseFy doesn't replace your student information system. CaseFy orchestrates the operational processes those systems don't cover.
Integration via webhooks + Zapier/Make. Native integrations coming soon.
Educational operations need more than an SGA.
Start free with the Complete Enrollment template. No credit card, no migration.
Free for up to 3 users. Templates ready to use.