Your ERP records transactions.
CaseFy orchestrates the operations.
From purchase requests to final approval, from the vendor's first document to complete onboarding — orchestrate every financial operation with approval tiers, documents, vendor portal and AI agents.
Free for up to 3 users. No credit card required.
The ERP stops here.
After the journal entry and cash flow, your operations enter no man's land.
What the ERP does well
What the ERP does NOT do
In finance, the ERP handles the ledger. The processes that make operations work live in email, WhatsApp and approval spreadsheets.
Sound familiar?
“The approval has been sitting with the director for 8 days and no one knows if he's seen it.”
“The vendor sent certificates and 3 have already expired while waiting.”
“30% of reimbursements come back because the invoice is wrong or illegible.”
“The auditors asked for approval evidence and we opened 200 emails.”
Every financial operation becomes a case.
A case is the complete lifecycle of the operation — with documents, chained approvals, deadlines, vendor portal and AI agents.
Everything the ERP lacks. Everything finance needs.
Automatic approval tiers
< $1K = manager. $1K-10K = + director. > $10K = + CFO. Automatic by amount.
Documents + Portal
Vendors submit certificates and quotes via portal. Zero email attachments.
Formal decisions
Every approval recorded with author, justification, amount and timestamp. Full audit trail.
Vendor portal
Vendors track onboarding, see pending requirements and payment forecast.
AI Agents
Doc Reviewer validates invoices and certificates. Deadline Guard monitors deadlines. Summarizer summarizes for the CFO.
90+ permissions (SOX)
Segregation of duties: requester ≠ approver ≠ payer.
Immutable timeline
Who approved the $40K expense? It's in the timeline, with date and time.
Automations
Expense > $10K? CFO added automatically. Certificate expiring? Alert in 30 days.
4 steps to orchestrate financial operations
Create your finance template
Define stages, approval tiers, documents, SLAs and automations.
Open a case for each operation
Each expense, vendor or reimbursement becomes a case with its own lifecycle.
Involve the vendor
External portal to submit documents, track onboarding and see payment forecast.
Let AI work
Agents validate invoices, monitor certificates and generate reports automatically.
6 templates for financial operations
Expense Approval / CAPEX
8 stagesRequest, budget analysis, L1/L2/L3 approvals, procurement and payment. Auto-routing by amount.
Vendor Onboarding
9 stagesCertificate collection, tax validation, compliance, ERP registration. From weeks to days.
Expense Reimbursement
7 stagesReceipt collection, AI validation, approval, accounting classification and payment.
Internal Audit
10 stagesPlanning, evidence, testing, findings, report, action plan. Full traceability.
Bank Account Opening
8 stagesCorporate documentation, KYC, bank compliance, requirements, activation.
Disputes & Chargebacks
9 stagesTriage, evidence, response, follow-up. Card network deadlines under control.
Numbers that matter
CaseFy vs. Traditional ERP
Built for the most regulated finance
SOX / Internal Controls
Formal decisions + timeline + documents = audit-ready evidence.
Privacy Laws
90+ permissions, encryption, audit trail. Financial data protected.
Segregation of Duties
Requester ≠ approver ≠ payer. Automations enforce the correct chain.
Tax Deadlines
SLA per stage with automatic alerts + Deadline Guard agent monitoring 24/7.
Financial Regulators
Regulatory processes with complete audit trail and formal decisions.
Tax Certificates
Automatic alerts 30 days before expiration + revalidation case.
Use with your ERP. Not against it.
CaseFy doesn't replace your ERP or accounting system. CaseFy orchestrates the operational processes those systems don't cover.
Integration via webhooks + Zapier/Make. Native integrations coming soon.
Financial operations need more than an ERP.
Start free with the Expense Approval template. No credit card, no migration.
Free for up to 3 users. Templates ready to use.